Tips for Welcoming and Onboarding Your New Employees - Improov

Today, almost all companies are in constant recruitment mode. With the shortage of manpower, it is clear that recruitment is a crucial task in organizations. According to Deloitte*, 82% of companies do not feel ready on the day a new employee arrives. This figure shows the shortcomings of some recruitment processes, and highlights the need to work on the onboarding of new employees into the corporate culture.

Why is this so important?

A good welcome and a good onboarding process promotes the expectations and productivity of the employee.

According to Workelo*, 80% of new employees make the decision to stay with the company during the first 6 months. It is clear that the proper onboarding of an employee is essential to promote a sense of belonging and therefore improve the employer’s brand image.


How to manage the onboarding and integration of new employees?

Here are some steps you can implement to improve your process:


Step 1: Prepare the employee’s workstation with the responsible managers

The process starts well before the actual onboarding of the employee and each position has its own specificities.

When defining the needs of the newcomer, it is important to talk

to managers as to the future introduction of the employee to the team.

Relevant tools – Google Calendar & Meet, Microsoft Teams and Monday.
To prepare the newcomer’s workstation, it is advisable to use software such as Monday to plan the needs and actions to be implemented with managers.
Prioritize internal communications through Microsoft Teams or Google Calendar & Meet to gain efficiencies and ensure you have the right team members built into the process.

Tip: It is possible to integrate Google Workspace or Microsoft 365 with Monday to automate tasks and facilitate the follow-up process of your recruit.


Step 2: Don’t forget the communication between recruiting a candidate and their arrival

It is very important to hear from the candidate as soon as he has confirmed

his willingness to join your company. It is essential to keep in touch with the candidate

prior to their starting day.

Relevant tools – Gmail or Outlook. In this step, it is recommended to prioritize email communication with your future employee.


Step 3: The first day

– HR interview

Typically, HR first meets with the employee to present the company and validate the administrative aspects related to their employment.

– Introduction to the team and the various departments

The introduction of the company and the presentation of the new employee to the team members allows the new hire to better understand the organization of the team members.

– Organize a team lunch

This promotes exchanges between team members! You can also offer a team game during a break or after work.


Step 4: Provide access to training

It is essential to organize training to explain to the new employee, step by step, his future goals and the functioning of the company.

Training within the company encourages efficient work, skills development and rapid autonomy.

Small tip: do not wait to have productivity problems within your company and guarantee the efficiency of your teams by allowing your employees access to relevant training as soon as they arrive.

To learn more about Improov trainings, click here.


Step 5: Make regular assessments

To ensure the proper onboarding of your employee, organize follow-up appointments by HR, once every two weeks or once a month. Also, at the end of the first week, meet with your employee to check-in, and repeat this exercise at least 3 times during the first quarter.

The debriefing is important to be well informed and improve the onboarding process.

Onboarding is an essential element that allows candidates to feel like they belong.

The key elements of successful onboarding? Plan, anticipate and listen. A good onboarding will save you considerable money in addition to promoting team cohesion!


*Source Tendences RH 2021, Deloitte

*Source Workelo, 2019